Code Of Conduct

AlbaCon is a safe space convention, where we want everyone to come and have fun.

Alongside that we expect all participants (attendees, sponsors and the AlbaCon team) to behave responsibly at all times, whether that is whilst “in game” or not.

To aid in the understanding of what that means, the following Code Of Conduct applies to those who attend the convention irrespective of the role they are playing.

Summary

Apply Wheaton’s Law and Bill & Ted’s Wisdom in everything you do.

As AlbaCon is operated out of the UK, all events organised by or on behalf of AlbaCon are subject to the UK Equality Act 2010.

Anti-Harassment Policy

AlbaCon is dedicated to providing a safe experience for everyone, regardless of gender, sexuality, disability, physical appearance, body size, race or religion. For this reason, we will not tolerate any form of harassment of or by convention participants.

Participants found to be engaging in harassment, may be sanctioned or expelled from the events hosted by the convention without refund.

The decision on sanction or expulsion is held by the AlbaCon team of volunteers. We expect participants to follow these rules at all times, whether that be during interactions on AlbaCon branded platforms or as part of AlbaCon organised events.

The UK Equality Act defines harassment where the behaviour is meant to or has the effect of either:

  • violating your dignity
  • creating an intimidating, hostile, degrading, humiliating or offensive environment

Harassment is unwanted behaviour which you find offensive or which makes you feel intimidated or humiliated.

  • It can happen on its own or alongside other forms of discrimination
  • It may be directed at you, but it can also be directed at someone else or even at no-one in particular
  • It may have to do with your or someone else’s protected characteristic
  • It may not have anything to do with you but you still find it offensive.

This means it’s harassment even if the person harassing you didn’t mean to offend or intimidate you, as long as the harassment has one of the above effects.

Harassment includes:

  • offensive written or verbal comments about gender, sexuality, impairment, physical appearance, body size, race or religion
  • showing unexpected images of a sexual or violent nature within AlbaCon organised events or AlbaCon branded platforms
  • intimidation, stalking, doxxing or following of any participant
  • sustained disruption of seminars or other events
  • uninvited physical or sexual attention on other participants
  • plus any other actions or activities undertaken by participants deemed as harassment by the AlbaCon team.

Participants asked to stop behaviour that has been considered harassment must comply immediately.

What should I do if I am being harassed?

If you find yourself being harassed, please alert one of the AlbaCon team via the AlbaCon Discord where they will be clearly visible as an Admin of the Discord Server.

It may also help to clearly say ‘stop’, ‘no’, ‘please leave me alone’ or disengage from the interaction. But we understand that might not always be possible. We ask that a member of the AlbaCon team is always notified to help us become aware of repeat offenders.

If you choose to report the matter to one of the AlbaCon team, we will take details of the harassment and work with you to respond to the issue in a way that assists you in feeling safe and maintains the safety of the wider convention environment, as well as enforcing our anti-harassment policy.

All reports of harassment reported to the AlbaCon Admin team either via our Discord server, email or our social media channels will be handled in strictest confidence.

To enable the AlbaCon Admin team to investigate reports of harassment, the following information should be provided where possible.
Nature of the incident.
Time & location of the incident.
If information about the incident cannot be shared by the reporter this may limit the ability of the AlbaCon Admin team to complete their investigation. Regardless of that, the AlbaCon Admin team will conduct an investigation based on the information available to them.

Where names are provided to the AlbaCon Admin team, whether they be of the reporter, target of harassment, or source of the harassment, these names will be kept confidential during investigations conducted by the AlbaCon Admin team. No names shared with the AlbaCon team will be shared with parties involved or anyone else.

Should law enforcement involvement be deemed necessary by the AlbaCon Admin team then consent from the reporter and target of harassment will be requested prior to any such engagement.

Anonymous reporting is also an option whether that’s reporting behaviour witnessed or wishing to remain anonymous, although if names are kept anonymous this may limit the options available to the AlbaCon Admin team to take appropriate action.

If you report a serious criminal matter, please be aware that we may be obliged to contact the police. We would however take into account any concerns you may have around involving them.

In Game Conduct

At AlbaCon we recognise that there are many games available which push boundaries in interesting and creative ways.

To ensure that everyone that attends our events has a positive experience, our Code Of Conduct applies to in-game conduct and due to the improvisational nature of Roleplaying Games, all Game Masters will be required to use the X-card as a minimum standard.

The X-card is a tool that helps maintain a safe environment at the gaming table, whether that’s Physical or Virtual. Roleplaying games are creative and narrative experiences and they can vary widely in content. As such, it can be impossible to predict when participants may encounter uncomfortable content.

The X-card provides a mechanism to keep the content at the table safe for everyone.

This can be done in various ways with examples and advice available via the excellent TTRPG Safety Tool Kit (by Kienna Shaw and Lauren Bryant-Monk).
As a summary the following are examples of how to deploy –

  • Roll 20 use could be via messages to the Game Master (whispers or otherwise) or via including an X-Card in the Card Deck functionality.
  • Discord emojis could be used to represent various safety tools (including the X-Card) made by Abe Mendes found here.

An explanation of the X-Card

It is a card with an X on it. The X card can be used at any point, if a participant is uncomfortable with the content happening in-game. The X card is used by tapping the card or when playing virtually by typing an “X” in the chat.

As a result of this, the group can change, rewind, or skip the content.

The X-Card was designed by John Stavropoulos and more information about it can be found at http://tinyurl.com/x-card-rpg

This Code of Conduct is subject to change at any time, with no notice. It is the responsibility of each individual participant to ensure they are aware of the Code Of Conduct prior to attending AlbaCon events.

If you would like to discuss this policy then please contact us with your queries.